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Warehouse Admin

ID
2026-6761
Category
Operations
Position Type
Regular Full-Time

Introduction

Move the world with us! 

AIT is a global freight forwarding and logistics company headquartered in Chicago. Are you looking for an exciting and varied job? Then you are exactly right for us! Become part of the international supply chain and move the world with us!  

Does that sound interesting? Then make AIT Worldwide Logistics the next stop on your career ladder! 

Overview

 
We are looking for a Warehouse Admin to strengthen our team. In this role, you support processing shipments in a safe and efficient manner, with high efficiency, and focus on customer satisfaction. The Warehouse Admin role provides administrative tasks for and within the Warehouse. 

Responsibilities

  • Ensuring documentation for shipments stored within the warehouse is up-to-date, complete and fully digitized. This includes ensuring supplier invoices are received, CMR’s are uploaded and all related costs are captured in the system. 

  • Checking and registering shipment documentation and confirming receival to shipping companies. 

  • Support where needed with tracking of shipments. 

  • Support the warehouse with the creation and adjusting of documentation with regards to handling and splitting shipments. 

  • Re-weigh freight / cargo as directed; basic math skills required. 

  • Ensure all data required for invoicing is captured in the system. 

  • Maintain a clean work environment and follow safety policies. 

  • All other duties and responsibilities will be assigned as the business demands deem necessary. 

  • Following instructions to execute Dangerous Goods shipments in compliance with all applicable laws and regulations (as applicable). 

  • Contribute actively to a healthy and secure work environment by reporting unsafe/unsecure/unhealthy conditions and possible improvements. 

Qualifications

  • Secondary school diploma or equivalent level of education and thinking
  • Literacy & numeracy. 
  • Previous warehouse experience is required. 
  • Knowledge of air freight regulations is desirable. 
  • Reach/ counterbalance Truck essential  
  • Must be detail oriented and able to work in fast pace, high volume environment. 
  • Strong organizational and time management skills.  
  • Actively participates in safety policies, activities and implementations. 
  • Work effectively as part of a team 
  • Manual handling skills 
  • Ability to understand and follow instructions 
  • Basic administration skills 
  • Be thorough, pay attention to detail  
  • Able to use a computer and the main software packages competently 
  • Able to operate and control equipment 
  • Reliability and dependability. 
  • Patience and the ability to remain calm in stressful situations 
  • Work well under pressure 
  • Ability to meet the physical demands of the job. 
  • Self-motivated. 
  • Skills in oral and written English is a must  
  • Additional (major) European languages would be an asset 
  • VGB Screening 

About AIT Worldwide

AIT Worldwide Logistics is a global freight forwarding company headquartered in Chicago USA. For more than 40 years, customers have relied on AIT as an industry leader for supply chain solutions with a consultative approach, a global network and trusted partners in virtually every industry. These include aviation, automotive, consumer retail, food, government, healthcare, high-tech, industrial and life sciences. Backed by sustainable, user-friendly technology, AIT's flexible business model enables customized door-to-door deliveries by sea, air, land and rail - on time and on budget. With experienced teammates, in more than 100 global locations across Asia, Europe, India and North America, AIT offers full-service options, these include customs brokerage, warehouse management and all-round worry-free services.  

What AIT Can Offer You

We believe in rewarding your talent and supporting your growth. In addition to a competitive salary and comprehensive benefits package, you’ll enjoy:
  • 27.5 holiday days per year to relax and recharge.
  • A solid pension plan to secure your future.
  • Access to an online learning library and regular training opportunities to support your professional growth.
  • Employee support programs focused on your well-being.
  • Five paid volunteer hours per year, giving you time to make a difference.
  • Exclusive employee discounts through Deel, adding extra perks to your everyday life.

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