HR Operations Specialist

Move the world with us!

AIT is a global freight forwarding and logistics company headquartered in Chicago. Are you looking for an exciting and varied job? Then you are exactly right for us! Become part of the international supply chain and move the world with us!

Does that sound interesting? Then make AIT Worldwide Logistics the next stop on your career ladder!

Together with the HR Business Partner the HR Operations Specialist Norway is responsible for ensuring payroll, time processing, compensation and administrative tasks are managed and up to date for their responsible countries. The Specialist HR Operations will focus on executing teammate transactions surrounding onboarding/promotions/transfers and offboarding within our HR system including responsible for managing payroll administration for his/her countries to ensure 0 mistake in payroll as well as local time processing. This position works in direct correlation with other HR Operations Specialists on the team and collaborates with all HR teams to ensure compliance, data quality and integrity and is following the AIT Europe HR Ops processes.

Please not that this is not a full-time position but a 50% part-time role. 

• Manage the onboarding process for the responsible countries to ensure a best-in-class onboarding experience for new hires
• Administer new hire onboarding packets and new hire teammate information within the HRIS system.
• Data management: Entering new hires, promotions, job changes/transfers, rehires and terminations. Ensure database is currently updated.
• Administer employee benefits, including health insurance, retirement plans and other benefits.
• Responsible for the review, audit, correction, and maintenance of HRIS data to ensure integrity and compliance of teammate data within HRIS system
• Responsible for accurate payroll preparation to ensure that salaries and tax as well as other deductions comply with legal requirements.
• Single point of contact for all teammates regarding pay, pension, social benefit, tax and other deductions.
• Responsible for accurate and compliant time processing, and data.
• Contact person for teammates in all aspects of time processing and work time models. Ensure compliance with labor law and local guidelines.
• Keep up with changes in payroll regulations and country law adjust time processing system and prepare information to update and inform teammates in the respective countries including Pension and benefits including large employee imports of data, new hire paperwork, system logins, PTO set-ups, contract preparation, integration letter preparation etc.
• Ensure compliance with rules and regulations of AIT Europe HR Operations, including our data privacy and protection guidelines.
• Manage employee relation cases and employee representatives’ communication.
• other administrative tasks 

• Completed commercial education or Bachelor’s Degree
• Good understanding of Norwegian employment law, regulations and practices in payroll and benefits
• A minimum of (3) three years of related HR experience
• Fluent oral and written Norwegian and English is a must
• Additional (major) European languages would be an asset
• Prior experience in HRIS or HR Operations preferred
• Prior experience working in HR systems preferred
• High affinity to HR systems and administrative duties

AIT Worldwide Logistics is a global freight forwarder that helps companies grow by expanding access to markets all over the world where they can sell and/or procure their raw materials, components and finished goods. For more than 40 years, the Chicago-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, energy, food, government, high-tech, industrial, life sciences and marine. Backed by scalable, user-friendly technology, AIT’s flexible business model customizes door-to-door deliveries via sea, air, ground and rail—on time and on budget. With expert teammates staffing more than 150 worldwide locations in Asia, Europe and North America, AIT’s full-service options also include customs clearance, warehouse management and white glove services.

At AIT, we believe in fostering a positive and fulfilling work environment that extends beyond competitive compensation and benefits. We are dedicated to providing our employees with the resources and support they need to achieve their personal and professional goals. In addition to offering a competitive salary and comprehensive benefits package, we are committed to providing our teammates with meaningful opportunities to give back to the community and support causes they care about.

One such program is our Volunteer Time Off (VTO) initiative. Every teammate at AIT is eligible to participate in up to five hours of volunteer work each year for a charitable organization of their choice. This allows our team members to dedicate their time and skills to causes that are personally meaningful to them, while also making a positive impact on their communities.